Category: Minutes

Officers present: Grace, Ellie, Akshay, Jason, Tatum, Nikky, Izzy, Riya, and Rachel.

Magis wants to encourage kids to handle dramatic interpretation, Latin oratory costume, and English oratory at Convention. School Year Abroad is presenting this Thursday at lunch if anyone is interested in attending. Magis reports that we have booked our flight to Convention and we are still working on making our reservations back home.

During meeting, officers are busy texting people to remind them to bring supplies for the waffle sale tomorrow. We are also making the flyer for the waffle sale to put around campus.

Our Marti Gras party is happening next week on the 3rd of February. Ellie is looking on the website for Oriental Trading for some decorations. We will be ordering Popeye’s but not as much spicy foods. We need someone to get some candy and we need to figure out how to decorate the umbrellas. Magis is going to see what’s available at the Dollar store before Grace goes to Michael’s.

We also need to make the permission slips for the Marti Gras party and Carcer.

Officers present: Izzy, Emily, Ellie, Grace, Rachel, Jason, Akshay, Dani, Riya, Kelly, and Jeff

Today during meeting we are trying to finalize our travel arrangements to State Convention. We are extending the deadline for registering for State Convention until the 20th of January. For convention, we have people who are making the banner. But, we need someone to get the chariot back in working order. The catapult also needs a bit of updating. Mr. Spence is interested in helping collaborate on those projects.

If anyone is interested in running for state office, look at the California JCL website for more details and talk to Magis.

We need to find a date for our Marti Gras shelter for the shelter. Ideally, we would hold the party before Marti Gras. This also means that we need to have a waffle sale. We are thinking January 21st, and Ellie is going to check with Mr. Lapolla if that date works.

Officers present: Akshay, Nikki, Emily, Izzy, Grace, Ellie, Tatum, and Coco. Today is our first JCL meeting of 2016!

Convention planning has officially begun. Izzy is researching flights to and from Orange County. So far there are flights available from United and Southwest. We are planning at staying at the Marriott in Irvine. We are thinking about also going to Disneyland while we are in Southern California. If some students don’t want to go to Disneyland, they can fly home earlier. Grace, Nikki, and Izzy will be working on the banner. Izzy and Magis will be meeting to create the cover letter for convention to hand out to everyone in Menlo JCL.

During meeting we celebrated the success of Ludi Octobres will all of Menlo JCL. We showed our slideshow and gave out awards.

1. Jason is busy registering Menlo for Ludi!

2. Members of the Menlo JCL Board are busy working on taking out all the adults’ forms from the registration forms in order for akshay to process those first for Ludi.

3. Make sure everyone who is running a committee has written down their phone number on the Committees Ludi 15 worksheet so Magis has them.

4. Emily will be making a spreadsheet with the names and phones of Menlo students leading committees at Ludi.

Everyone is working very hard on various talks to get ready for Ludi during meeting!

1. Akshay – Database

2. Order 600 name badges for Ludi

3. Akshay will order these

Jason is working on the deposits for Ludi Historians – T-Shirts

1. Historians are working hard to get the design done for the T-shirt so that we will have them for Ludi.

Awards – Ellie & Riya

1. Riya is looking on Oriental Trading’s website to pick out prizes for 1st, 2nd, 3rd for Project Runway.

Reminders for Ludi

1. Everyone bring in their forms for Ludi and $20 ASAP.

2. Remind your parents to sign up to bring things for Ludi!

3. Nikky & Grace will be going to get supplies for Project Runway on Saturday.

Who’s here: Magis, Grace, Ellie, Emily, Izzy, Coco, Rachel, Tatum, Jason, Jeff, and Akshay

Who’s not here: Nikky, Claire, Dani, Riya

Ludi

1. Meeting with everyone who is heading committees for Ludi. Grace is sending out a Google Doc so people can sign up for a date/time that works to meet with Grace, Ellie, and Magis. We want Grace, Ellie, and Magis there so that they all know what is going on, so on the day of if anything goes wrong, we have people who can step in and help. One of the things we need to talk about is the awards that we will be giving out.

2. As the leaders of Ludi, we will all dress up in unison in something that makes us stand out. Some ideas include matching sweatbands, wristbands or hats. After doing a vote in meeting, we will be ordering 36 purple baseball hats from CustomInk for Menlo JCLers who are heading committees, Magis, and parents helping us at Ludi.

T-Shirt

1. Coco and the other historians are still working on the t-shirt design and hopefully it will be done for Ludi.

1. Middle School Party

The Middle School Party has been moved to Thursday September 24th. The theme is Olympika. Rachel helped Magis make the flyer. For the event we need to get water balloons, which Ellie will be in charge of. nikky will be in charge of the Tripod races. Pyrrha game will be run by emily, which entails a …. bacchus’ wine race is a competition where the kids drink water (“white wine”) and then spin around 10 times. Rhia will be in charge of that game. We could also add the Donaids game, where each kid is given a cup of water with a hole in the bottom and they have to run and pour the water to fill a bucket. There will be a sign up sheet for the ice cream sundaes.

2. Committees for Ludi

We need someone to work with Magis to organize Certamen. There is a lot of paperwork involved in Open Certamen, so help would be much appreciated. On the day of, this person would help keep score. Also, the Breakfast Committee will now be headed by Rachel.

3. T-Shirt & Scrapbook

The Historians have decided on the color green/olive. For the artwork, they will be asking Kaitlin Yao. From the theme of this year, a possible theme is 60’s/flower child/tie-dye.

4. Ludi

We will be dressing up in Halloween costumes for Ludi!

5. Group Picture

The Group Picture will be postponed to next week when more officers are present at the meeting.

6. Progressive Supper

We are still trying to coordinate who will host the appetizer course. Jeff’s family may be able to host, but as of now it’s a no.

7. Mailing

On the next day 1 tutorial, Magis would love people to come help compile Ludi information to send to all the schools.

1. Progressive Supper

We still need someone to host appetizers for our upcoming Progressive Supper!

2. Middle School Party

At the moment the date for the Middle School Party is September 17th. This event is to be determined. Last year we did a Scavenger Hunt, and this year are doing a Scavenger Hunt at Ludi, so maybe we can do something different. We will definitely include the ice cream social again this year. Some ideas for the event include relay races called a “marathon,” three legged races and rename them to “tripod” races, a puzzle hunt, water balloon toss called “catch the cyclop’s eye”, sack races, grape catching, and spinning around a baseball bat called “dionysis.” These games could take play on the middle school quad. The kids could be broken up into teams. Emily and Rachel will be working on a flyer for this event and sending it to the middle school latin teacher.

3. Club Lunches!

Magis will tell the cafeteria to prepare 7 normal lunches and 2 vegetarian lunches every week.

4. New Page for Registration

The registration is now more thorough so everyone is well informed about Ludi. For Open Certamen, students can register starting at 8am. Magis will send it to all the officers to proofread to make sure it makes sense via a Google Doc. This page will be up on the website by tomorrow.

4. T-Shirt/Scrapbook

Historians are thinking about involving a peace sign made of olive branches as the central part of the design of the t-shirt. They also need to coordinate with Coco about who will draw the t-shirt design. Additionally, they need pictures of all the officers who were not at the first meeting. For the scrapbook, Historians need to come up with a theme.

5. How to send pdf’s

Upload all the pdfs about Ludi onto website this week.