Category: Minutes

Ahna and Sonia are going to Mass JCL Classics Day, and they will keep track of the speakers. Magis is going to a talk on Race and Racism in Classics. Ludi payment will be available on the Menlo Bookstore website tomorrow ($10). The Ludi forms are under the “Forms” tab on the Menlo JCL website. 

Jacob will add a list of the current officers to the website with their photos from the Knightbook (first names only). 

Magis put in a request for the Gladiator movie night on November 6, which will be the replacement of the Progressive Supper. Claire will look at the Menlo calender for a better date because people have conflicts on November 6. We are thinking about the first Friday in December (4th) at 5:30pm.  

Luke has a meeting today about the E-Sports for Roma. We might be able to do an E-Sport version of a traditional Convention sport like soccer or basketball and have tournament. 

Evan will reach out to the woman at LifeMoves about the tutoring program.

Kayla will be doing a fall theme for the next Lorica. 

Massachusetts is doing a miniature convention on Saturday, October 24th, 10am-6pm EST. Madeline Miller (author of Circe) is speaking. Sonia and Ahna will attend and Sonia will post the flyer on the instagram/email it out to everyone. She will also make a list of events and people can sign up to go watch. Anyone can attend.

Ludi is happening on November 14th, 2020 from 9am-5pm. Information to be emailed out and discussed in classes.

Jacob will post the Massachusetts flyer and the Ludi information on the website and include a link for payment on the Menlo bookstore. 

We need a theme, date, and content for the new Lorica. Articles due until October 26th. Halloween theme. Magis will write up an article about race in the classical world. Kayla will write one on Halloween originating in the Ancient World. 

Sonia and Evan are setting up a registry for the Redwood City Family House. 

We want to do a movie on campus in place of a progressive supper. We have to get permission from the school. 

The Golub family offered to do a social distanced party at school with geocaching or a movie (Sparticus/Gladiator). Ms. Jordt and Magis need to get permission from the school. People like the movie idea.

Ahna, Sonia, Magis, and Ms. Jordt decided on committee heads for the Convention. We went through the different responsibilities. 

We could set up an Amazon wishlist for the Redwood City Family House gifts. Evan will work on setting one up and Sonia will ask her mom. 

Ludi is November 14 9am-5pm. We want the maximum number of people to attend this year; people don’t need to go for the whole day. We are having the scavenger hunt tomorrow (September 30) from 12:10-12:40 for the middle schoolers. Sonia will email Ms. Nguyen from the middle school with the Zoom link and time. Evan told us a list of items that the Redwood City Family Shelter needs including baby wipes, diapers, etc. Magis asked if we should do a drive for these items or a PayPal donation. Claire suggested giving people an option between getting the items themselves (drive) and donation (Venmo). Magis and Sonia both offered to drive back and forth from our houses to the Shelter. Magis said that PayPal/Venmo is probably easier because one person can get the items and drop them off. Sonia agreed that is more convenient. We are going to decide between a drive or Venmo next week. We do not have any information on Halloween events or Lifemoves tutoring. 

Sonia talked about live sports events for the State Convention to get people off their screens. Sonia will send Luke the SCL leader’s email address. 

List for Redwood City Family House donations: 

• Baby wipes, soap
• Laundry detergent
• Shampoos, conditioners
• Sanitizing wipes
• Clothing 
• Blankets
• Pillows 

We need someone in JCL or a Latin student to draw the cover for the state convention packet. Claire suggested asking Allie McKinny. Because Saturday is Rosh Hashanah, we decided to move the scavenger hunt to Thursday, September 24th during the tutorial (2:10-2:40). Kayla will send out an email. We voted on amendments. List of amendments. 

1. Motion passes.
2. Motion passes.
3. Motion passes.
4. Motion passes.

Sonia has the scavenger hunt which will last no longer than 10 minutes. We discussed the different possibilities for dates for the JCL welcome event, but we will put that decision on hold until we better understand the schedule and club timing. Kayla suggested that we open the event for all JCL families so we can hold it over the weekend. Magis suggested this Saturday, September 12th from 5-5:45pm for this “JCL Family Fun.” Sonia will welcome the new students and their families, introduce the officers, and talk to  them about the JCL program and mention the State Convention. Then we will play the slides with photos from last year as Ahna does running commentary. Kayla will then present the Lorica and the extra credit opportunities there for new kids. Sonia will run the 10 minute scavenger hunt. Then Claire will explain how new students can formally sign up and pay dues through the Menlo bookstore. We will hold off for another week on the bylaws/amendments discussion. Magis will take photos of each class and send them to Jacob. Cate and Annika will brainstorm ideas for the online scrapbook. 

Jacob got access to the Flicker. We are going to have a full JCL meeting next Thursday, September 10th at 2:10pm, with a scavenger hunt and other Latin games. Kayla will release Lorica on that day and she will send Claire a graphic for instagram. Sonia will make a scavenger hunt with Magis. Ms. Jordt and Magis will send emails about the event through canvas. 

Claire will make more sticker designs with more humor. Jacob will put pictures of the 2019-2020 school year scrapbook on the website. Lucas will send out proposed bylaw changes for us to read. We will vote on the bylaws next week. Ahna will make sure that JCL makes it into the yearbook for next year. Magis, Sonia, Ahna, and Ms. Jordt will look at the Blue Book in more depth. 

Welcome to the 2020 school year! We started by discussing the rates for dues. We think $6 might be a good amount because there are less expenses this year. At the same time, we have less ways to raise money. Usually waffle sales and classroom food cover a large part of outreach. We brainstormed some ideas for raising money. There is mixed information on whether or not the school will allow us to do a bake sale. We could also try a raffle. We could also make masks to sell. Claire suggested we sell pre-packaged snacks like the ones we have in Latin class. If anyone has any ideas, send them to Claire or put them in the agenda. 

Do we need t-shirts? The dues would not include the t-shirt, we would have to charge more when we make/sell them. One name was misspelled on the National Honors Society certificates. Magis will get another one from NJCL. Jacob will post pictures of the four award winners for the NLE on the Flickr. 

Kayla needs another week to finish the Lorica. Magis left suggestions for her in the Agenda. Claire is going to start posting regularly on the JCL Instagram page and Twitter. She wants everyone to take photos of their first day of Latin class. Magis and Ms. Jordt will do that and send them to her. Last year we used StickerMule to make the stickers. Claire will come up with sticker designs for next week, and figure out how to distribute them. 

We are wondering how to stay involved with the Shelter. Evan thinks we should continue tutoring to supplement virtual schooling with . Parties are more challenging if we can’t find more ways to fundraise. Sonia suggested an online movie night. We also might want to provide Halloween costumes, but it might not make sense if kids aren’t trick or treating. We can figure that out closer to October. 

Annika and Cate will look for online scrapbooking platforms. Lucas read the Constitution and bylaws, and will contact Claire to brainstorm new ideas and make sure the language applies to virtual learning as well. 

Sonia and Claire will write up a review on the National Convention for the Lorica. Ahna will write a greeting for the counsels. Kayla will reach out to the graduated JCL members to have them write a bio. All due by Saturday, August 29th. 

Nationals is happening from July 24th to 29th online. Pre-convention deadlines are on July 1st. There are still convention contests, service projects, and fellowships. More information can be found on the NJCL website. You can register now, although one can request a refund soon before the convention starts. There was a discussion about how to publicize the convention. Sonia mentioned that there was a flyer which could be posted on the Instagram account. Mrs. Vasquez also mentioned asking Mr. Morris to publicize it to his classes and talking about it at the banquet. She also mentioned that it would be important for us to study how a virtual convention is held, in case we need to do a virtual convention for States or Nationals in 2021. Claire shared this link with the rest of the Board with details about the Convention. Also, Ethan reported that the new issue of the Torch came out.

The Lorica is almost done. Kayla was asked to include a brief summary of Nationals in the Lorica to encourage individuals to attend. Mrs. Vasquez also asked Peridot to make sure that this year’s editions were submitted to the National contest, and Peridot agreed that she would look into it. Ethan brought up the farewells in the Lorica. Kayla reported that only one person had submitted one, and agreed that she would send out a reminder email for these articles to be submitted by 10:30am on Friday, June 5.

Mrs. Vasquez gave a few miscellaneous updates, including by noting that she had reached out to the organizers of the National Latin Exam. Although they have not been able to print any awards due to the COVID-19 pandemic, Mrs. Vasquez was able to report that two students had received Gold Medals for 4 and 5 consecutive years each. The full results will be announced on Friday, June 5th at the banquet.

Afterwards, we discussed the aforementioned banquet. Sophie sent out an invite last week and agreed to send out a reminder email. Mrs. Vasquez delivered the pig to Morgan for the banquet, and he stated that he had prepared the innards (although he was exhorted not to share his plans). Sophie asked that she be provided with the list of award winners so that pictures could be more easily taken (by setting up Zoom breakout rooms in advance). Mrs. Vasquez agreed, and Lindsey was asked to take photographs of these award winners so that she could easily put them in the scrapbook. Mrs. Vasquez said that we needed to get pictures of the scrapbook onto the Menlo JCL Flickr, and invited Lindsey to ask Jacob to do that. Ethan asked whether we could dispense with the traditional reading of colleges by each senior. We agreed that Mrs. Vasquez would state where each senior is going to college. She noted that a number of parents are interested in this and Kayla noted that the information is already in the Lorica, so we agreed that this was a suitable compromise.

Mrs. Vasquez said that she had gifts for each of the seniors and there was a discussion about how to distribute them. She had hoped to hand them out during a senior photo ceremony, but Victoria noted that that might not be possible. Mrs. Vasquez then agreed to talk to Mrs. Kelly, and decided that in the worst case, she would deliver them to each student’s house.

Lindsey reported that the scrapbook was done and asked how she could deliver it to Mrs. Vasquez. Lindsey did report, however, that she was not able to make a cover as Michael’s, as they shut down for fear of looting. Mrs. Vasquez asked whether our publicity awards were included; it was reported that they were not included, and Mrs. Vasquez asked that this be arranged. She also suggested that the awards be posted online on our Flickr account.

Finally, Magis thanked all of this year’s Board and paid particular tribute to the seniors. She noted that this was the last meeting of this Board; however, there will be meetings in the summer to help plan State Convention. Additionally, a treasurer still needs to be found.

Today we are discussing the logistics of the banquet. The seniors are in charge. This morning, Victoria, Sophie, and Magis met to discuss the time/date. The banquet is happening at 5pm on Friday, June 5th. We talked about the pros and cons of 5 and 6pm, and decided on 5pm. Morgan will do the sacrifice. Magis will get the pig from school and deliver it to him. He will wear the formal dress with his head covered. Morgan will decide what funny thing to put in the pig. Ethan and Soda will perform a musical piece for entertainment. Magis asked if there was anyone else willing to perform. Victoria will text Peridot if she is willing to sing. We asked Jacob if Lindsey could send in pages of the scrapbook to show at the banquet. Ahna is in the progress of making a 5-10 minute slideshow. The officers will wear their togas. 

Kayla will put a picture of Jen, the new Latin teacher, with a blurb about her, in the Lorica. She said it will be done this week. Magis said it just needs to be done by June, 5th, for the banquet. The seniors need to send in a picture and a bio about where they are going to college. Kayla will send out another reminder. Jacob will say something about Mr. Morris at the banquet, and he sent in a tribute to Kayle for the Lorica.

Claire has not heard any more about Nationals, but some new information came out about the scrapbook competition, which Jacob and Lindsey should look at. 

Sophie is going to make Claire in charge of the JCL Facebook page. 

Everyone needs to read the program for State Convention and suggest chances.