Category: Minutes

JCL Minutes 11/13/18

by Katie Miller, posted in Minutes
  • Menlo Study Abroad is copying us by hosting their own Waffle Sale and using our waffle irons.
  • Waffle Sale:
    • $644
    • Next date?
      • We want to host another Waffle Sale before Christmas so that we can raise money for the Christmas Party at the homeless shelter.
      • We could possibly sell right after Saturnalia, but it is still a tentative date.
    • Waffles for Paradise?
      • We also want to help raise money for the fires in Northern California, possibly by doing a Bake Sale, another Waffle Sale, or just collecting money.
      • As a community, we feel as though making waffles or baked goods brings us together because we are putting in true effort rather than just donating our parents’ money.
      • At the end of the lunch period, Natalie, Ethan, Victoria, and Magis are going to meet about raising the money for the fires.
  • Saturnalia planning: Who is in charge?
    • We need a small subcommittee to help plan Saturnalia.
    • Sophie R and Naomi have both volunteered to plan.
  • Clean up from Halloween and bring up Xmas boxes
    • We cleaned up and put away all the Halloween decorations. Now it is time to put up the Christmas decorations!
  • Victoria: Redwood Family House Christmas Party
    • Food?
      • Lulu’s or Celia’s are great for catering in large portions and serve delicious Mexican food!
    • Suggestions for ornaments?
      • Magis has bought 9 packages of 50 ornaments so far.
  • Morgan: Turn in Ludi registration money
  • State Convention: Info out
    • Reserve rooms now
      • We need to reserve rooms now so that we have sports for our homeroom and discussions.
    • When to send out registrations?
      • We need to send registrations right when we find out the deadline.
  • Metamorphoses at Berkeley 
    • Best time: Friday, Sat., Sun?
      • Everyone has voted on Saturday!
    • Eat first/after?
      • Eating first would be preferable!
    • Invite others at school?
      • We could invite other schools and clubs and extend outside of JCL.
  • Natalie:
    • Open Certamen report
      • Natalie was able to contribute to a win!
    • Setting up Google Share
      • We are continuing to work on a team google drive folder, but we need to transfer ownership of documents for when Magis retires and students graduate.
  • Ludi
    • Thank-you Note
      • Please everyone sign the thank-you note because St. Ignatius hosted a wonderful convention!
    • Debrief
      • Anna, Natalie, Ethan, Morgan, and Sophie R played a good basketball game!
    • Awards
      • We earned several awards for events such as Open Certamen.
    • Send pictures to Ahna
      • Please send whatever pictures you took to Ahna so that we have plenty of photos for the Scrapbook.
  • CAJCL January Meeting
    • Jan. 12
      • The meeting will start at 10:30 and will be over by 2:00.
    • Food suggestions
      • Lulu’s would be a great for catering.
    • Come audit if you are interested in running for state office
      • Sophie R, Ethan, and Sonia

JCL Minutes 10/31/18

by Katie Miller, posted in Minutes
  • Lorica Update: thank you Sophie!
    • This month’s Lorica came out beautifully!
    • All of the articles were turned and and compiled on time.
  • Redwood Family House Halloween party report
    • Although the party started at 6 pm instead of 5pm, the party was a success!
    • The kids thoroughly enjoyed the pumpkin carving, especially putting stickers on the pumpkins.
    • Also, the cookie decorating was very popular because the kids could put their own unique twist on a tasty treat
  • Send pictures from Halloween party now!!
    • Make sure to send pictures from the Halloween party to Ahna because she has a deadline coming up soon.
    • All of the old material from the past updates must be properly archived
  • Victoria needs to send the link to Mr. Healy that we won club of the month.
  • Sophie S needs to share this months Lorica with Mr. Olson so publicize Menlo JCL activities.
  • Date for the RFH Christmas party 
    • Victoria is still in the process of finding a date that would be compatible with all of our schedules, preferably on a Friday.  
    • December 7th is the most compatible date because it is before break and finals.
  • Open Certamen Registration program update
    • Program works beautifully in Python, currently being translated to a binary file
    • Should be done soon!
  • Saturnalia Brainstorm
    • In the Middle School, the students did a candle exchange, which was very fun for everyone
    • Participants need to bring cupcakes, ice cream, candles, and ornaments for the tree.
  • Waffle Sale
    • Organize sheet
      • We need to make a sign-up sheet for people to bring cooking materials and work the Waffle Sale.
  • Scrapbook update
    • The historians are currently working on the officer pages right now.
  • Meme dream NJCL?
    • If anyone has a funny meme that they have made, then please share it with us for NJCL!
  • Get your t-shirts!
    • Please all students who are attending Ludi need their t-shirts for convention so that we can easily identify each other and represent Menlo JCL.
  • JCL Halloween Party!

JCL Minutes 10/23/18

by Katie Miller, posted in Minutes
  • Morgan: mail Ludi forms
    • Morgan is preparing to mail Ludi forms soon.
  • Halloween party: Victoria
    • We have eight people attending the Halloween Party, which is enough to help out with all the activities.
    • The volunteers are wearing the new JCL shirts for the Halloween Party!
    • Food ordered
    • Pumpkins ready
  • We won Club of the Month: Congrats to Victoria and everyone!
    • Natalie’s club won Club of the Month! This was our first time entering and, because of the waffle sales, community service, and activities that we offer, we stood out as a great club!
    • Send the info to Than
    • Send to Shane  
  • Lorica update: Sophie
    • Write-up status: Caesar Maximus, Progressive Supper, first waffle sale (include where proceeds go), word-search
      • Sophie S still needs Anna, Naomi, and Sophie R/Victoria’s write-ups.
    • Magis needs to write something
    • We could possibly put a background section on our Lorica
  • Google team drive: Natalie
  • National FPM: Natalie
    • Natalie is the Communications Coordinator and recently went North Dakota for National FPM; besides work, she met some of the other officers and overseers of National Convention.
  • Aequora
  • Push/work with Will to get the Open Certamen Registration program working: Naomi?
  • Scrapbook: They have started!
    • They have started the scrapbook and are now available to meet twice a week.
    • Historians are planning on doing more artistic creativity rather than just little designs.
    • Natalie and other officers can help out with the scrapbook until convention.
    • Show t-shirts
      • The t-shirts turned out beautifully! 
    • When should we hand them out?
      • If we hand them out right before Ludi, it will ensure that no one has lost them.
  • Meeting about the money from Convention: Nat and Naomi
  • Bylaws: We are ready to vote.
    • Naomi’s motion: to vote for approval of the Bylaws.
  • Greece trip
    • Magis needs the Greece forms as soon as possible.
  • Mock conference call with Natalie and Naomi: We had it.
    • Mock Conference call about CAJCL; by not flying, we would save money.
    • Naomi and Natalie to plan follow up meeting
  • Publicity: Sophie R
    • Because CCS for sports are starting, it would be a good idea to put up posters during the game.
    • Also, we could make a Menlo JCL Twitter page in order to promote more on social media.
  • We are having a Waffle Sale on November 7th to compensate for the money we spent on the costumes.
  • Possibly the students who went to Menlo Middle School can help plan a Saturnalia event 

JCL Minutes 10/16/18

by Katie Miller, posted in Minutes
  • For the scrapbook, they have ordered the paper to work on it, but they need to reprint the pictures because they were fuzzy. They are going to try a different store.
  • Ethan will find someone to fix the light on the scrapbook from last year
  • The middle school ice cream social was successful and the kids really enjoyed it. We shouldn’t do it on a Friday again, because not many high schoolers could come and help (only 4 people were there). We also need easier clues next time, since most of them were sixth graders. We also couldn’t tell who was in Latin and who just wanted ice cream because the middle school teacher wasn’t there quickly. We could do ice cream after, but the kids are really hungry after school.
  • We finally got an email back about the costumes for the Halloween party. The case manager is working on getting a list of costumes. We have candy already, and Victoria and Magis will meet to plan food.
  • The next waffle sale is November 7, Magis will get the sign up list out
  • Ludi forms are due tomorrow, October 17, so we need to make sure everyone turns them in!
  • We are introducing the bylaws at this meeting and voting on them in the next meeting. Most of the changes are small edits.
  • When we are finished editing the constitution, we will get a printout and sign it.
  • Morgan is working on NJCL registration, there is a  broken link on the website so he was unable to finish.

JCL Minutes 10/9/18

by Katie Miller, posted in Minutes
  • Morgan: work on membership in NJCL
  • Lorica update: Sophie S
    • Write-up on Caesar Maximus, Progressive Supper, first waffle sale (include where proceeds go)
    • Jokes sent by Magis by Magis, Naomi, and Elise
  • Google team drive: Natalie
  • T-shirt update: Historians
  • Start scrapbook: Historians
    • Ava printed out the photos for the Scrapbook.
  • MS Ice Cream Social
    • Clues written: check a few of them now
    • Copy Clues
    • Text to remind people to bring in stuff by Thursday.
      • Anna can help out after school on Friday.
    • We will have four teams of six so it is all even.
  • Stickers: Victoria
    • The stickers finally came! Everyone should put them on their laptops, water bottles, etc. to publicize JCL.
  • Halloween party: Victoria
    • Victoria says that the director of the homeless shelter will send her information by 10/11.
      • We might have another waffle sale to raise money for this event.
    • What do we buy?
      • We need to figure out what kind of food to bring
      • We will most likely end up buying the pumpkins and bringing them to the homeless shelter
    • What do we ask kids to bring in?
      • Most likely, we will have a waffle sale and use that money to pay for the order of costumes online.
      • Essentially, the waffle sale will be after the party and will pay for the costumes that we used our JCL money on.
  • Ludi: Get forms and money in no later than next Wednesday!
  • Greece trip
    • Greece trip forms need to be turned in as soon as possible.
  • Bylaws: Ethan
    • Ask the Treasury about funds for financial aid.
    • Anyone can make changes or add to the Bylaws, but mostly everyone is done.
  • Mock conference call with Natalie and Naomi to be rescheduled.

JCL Minutes 10/2/18

by Katie Miller, posted in Minutes
  • Picture of the Month: historians
    • Maddie has sent in the Picture of the Month.
  • Club of the Month: Victoria
    • Victoria filled out the application
  • Food for the lunch on Thursday for the people who turned in their JCL membership
    • Chinese chicken salad is a required
  • Morgan: report on state membership
    • Forty-one people have sent in their state membership for JCL.
    • Magistra and Mr. Morris both have to join ACL
  • Lorica update: Sophie S
    • Write-up on Caesar Maximus (Ava), Progressive Supper (Anna), first waffle sale (Naomi) (include where proceeds go)
    • Also, the Middle School ice-cream social would be a good event to add to the next Lorica.
    • The Monday before Halloween is the ideal publish date for the next Lorica.
  • Google team drive: Natalie
    • When Magis retires and the seniors graduate, we need to make a team google drive to put all the documents in, which can be called “jcl@menloschool.org.”
    • Someone will need to create this account and be the owner.
  • T-shirt update: historians 
    • The historians are ordering the t-shirts today.
  • Start scrapbook: historians 
    • The historians are going to get together this weekend to print out pictures and plan out the Scrapbook.
  • MS Ice Cream Social
    • Victoria and Sophie R (+Anna) need to find places in the Middle School to set up the Twelve Labors.
  • Renaissance Fair at Casa de Fruita
  • Halloween party: Victoria
    • Victoria has tried to contact everyone at the shelter, but no one has responded.
  • Ludi info
    • The Ludi Information forms go out on October 17th.
    • Ahna needs to find those who have not turned in their forms.
  • Greece trip 
    • Magis can offer money for those who cannot afford it.
    • For every six people, one person can go for free.
  • Convention cheers/props: Jack
    • Jack shares his cheers for Ludi so that we all get points for spirit.
  • Presentation on Menlo JCL Bylaws
    • Next week we will approve changes
  • Open House report: Magis
    • Lots of kids + parents wanted to take Latin
    • Intrigued about Greece trip over the summer
  • Caesar Maximus report
    • Very interactive with audience
    • The stage moved from place to place, including multiple tunnels
    • Saw a large raccoon in trash can on walk to dinner at Thai restaurant
  • Aequora: Natalie
    • Wrote the proposal and sent it to LifeMoves
    • Have all lessons planned out
    • Natalie needs to figure out materials/resources

 

JCL Minutes 9/25/18

by Katie Miller, posted in Minutes
  • Discussed updates on NJCL contest submissions
  • Do state membership: Morgan
    • 35 people have paid for the membership out of the 47 students, however, we still need to register everyone
  • Discussed Progressive Supper
    • 3 hours next year
    • Thank-you notes
    • Plants/orchids as gifts
  •   Lorica Nostra
    • We want to try to create a new Lorica issue every months, however, that is a lot of work for Sophie S.
    • New Theme = Halloween 
      • Because it is in the month of October, the Lorica can be Halloween themed.
    • Write-ups: Progressive Supper, Waffle Sale, MS Ice-cream Social, Caesar Maximus
    • Jokes in Latin
      • Magis and Naomi wrote down several jokes that they think could be in the Lorica.
    • Dear Abby
      • Elise’s suggestion was to be able to write in problems and comments in this website.
    • Pictures of Club Fair
      • We need pictures of the Club Fair to put on the website and in the Scrapbook.
    • Send all pictures of all events to ahna.kim@menloschool.org
  •  Update on t-shirt: Historians
    • Sonia has scanned the photo, however, we are going to type the words instead of sketching them.
    • Get sizes from Morgan’s spreadsheet
      • Morgan needs the sizes as soon as possible so that he makes sure that everyone receives a shirt for Ludi.
  • Ludi Info In:
    • Jack is planning the teams that will participate in the sports events at Ludi.
    • Registration packets are needed because they include everything that is required for Ludi.
  • Business Office has not responded yet.
  • Shelter has also not responded. Magis will try again on Thursday.
    • We want to throw a Halloween party at the homeless shelter and we need to know when would be an appropriate time as soon as possible.
  • Secured date for MS event
  • Card for Mrs. Nguyen’s new baby
    • Natalie volunteered to make a card for Magistra Nguyen.  
    • Gift?
      • Anna can ask her mom to see if she can purchase a baby gift for Magistra Nguyen.
  • Waiver update: Ethan
    • Ethan needs to revise it to see if there is anything that needs to be changed.
    • We need to add that an independent study related to Latin counts as taking a Latin class or being part of JCL.
  • News on Constitution and Bylaws: Ethan
    • Constitution OK
    • We need to add an amendment for voting specification.
    • Ethan would like a poster for signatures to be created and for everyone to swear in.
    • By-Laws need work: Start with officer duties
      • Ethan looked at the by-laws and would like to update the duties of the officers.
      • The criteria to host convention was haphazardly created and it needs to be redone.
  • Report on charging for waffle sales: Natalie
  • Ava: questionnaire
  • Restaurant for Caesar Maximus
    • Ethan says that 50% have voted on the Thai restaurant.

JCL Minutes 9/18/18

by Katie Miller, posted in Minutes
  • Great work on Lorica Nostra !!! Thanks to Sophie and everyone who worked on this.
  • Discussed Progressive Supper forms
  • Club Fair: Friday at lunch 
    • Victoria, Maddie, and Sonia can volunteer at the Club Fair.
    • What do we want to show?
    • What do we need to buy?
  • Discussed MJCL finances
    • We gave 40% of money to CJCL
      • Approximately 34% of money is going to Menlo School
    • The rest of our money is going to LNM textbooks/workbooks and the zoo trip for the shelter
  • Naomi motions the debate of how we want to distribute our funds.
    • Natalie seconds the motion.
    • We have come to the consensus that 50-75% of profit should be donated to Financial Aid.
  • Update on ice cream social with middle school
    • Magis said no to any September dates because we already have a ton of events going on this month.
    • Committee meeting to plan: Who and When?
    • Magis invited Sacred Heart MS to join us.
      • Teacher from Sacred Heart MS wants to join JCL and take her kids to State Convention.
      • We need to plan a date to show the Sacred Heart MS how to play Certamen and show them the ropes of JCL and convention.
  • Caesar Maximus
    • Talked about where to eat
    • Get money in.
  • Discuss waffle sale = success
    • We did a great job helping set up/clean up and virtually everyone brought what they were supposed to bring.
    • We need a system for charging.
      • Naomi is going to look into using Venmo for JCL.
  • Halloween party = on hold
    • Magis will go by the shelter today after school to see when would be the best time.
  • Historian t-shirt report
    • Cost per shirt
    • Soft material is ideal
    • Improve bees so that they have stripes and do not look like Mickey Mouse.
  • Sophie’s report
    • We plan to do one publicity event each month. We are making stickers for September.
  • Waiver form for using student names and photos: Ethan
    • Ethan created a waiver form to allow Menlo JCL to take pictures and post on the website/Lorica and allow first and last names to be stated on these forms of social media.
  • News on Constitution and Bylaws: Ethan

JCL Minutes 9/4/18

by Katie Miller, posted in Minutes
  • Discussed attendance for Caesar Maximus (the play)
  • Greece trip needs a faculty advisor
    ● Greece trip is not a “service” or “abroad” trip so Magis needs find where
    money comes from for trip
  • Magis will talk to Mr. Morris about study guides
  • Waffle sales:
    • We need to get permission from the office, gather people, and set a date
  • Lorica articles due next Tuesday
  • T-Shirts due November 10th
  • JCL Officers should join Facebook groupchats

JCL Minutes 8/29/18

by Katie Miller, posted in Minutes
  • Natalie and Naomi, our new consuls, welcomed us to the first meeting.
  • The Membership Drive has begun. Latin teachers have paper copies, and it is posted on website.
  • Self-Introductions: All the offices gave their names and stated their offices on the board.
  • Lunches:  We all signed up for regular, vegetarian, or gluten free lunches.
  • We set goals and to-do lists
    • We will ask officers to report what they are doing for meetings from time to time.
  • We discussed potential social activities for the JCL community
  • Progressive supper: September 23
  • Organized a facilities ice cream party
  • Should we buy textbooks for Denali’s prison teaching? We voted unanimously to pay for 25 texts and 30 workbooks of Latin for the New Millennium I.
  • Aequora plan: Natalie is working with Magis and Magistra Kelly to teach Latin to students in the Peninsula Bridge program.
  • We are planning an Ice cream social with middle school and a waffle sale.
  • National online exams: This was tabled for next meeting.
  • Trip to Caesar Maximus in San Francisco.
    • Magis will fill out the forms, negotiate a price, and write the permission slip